Call for abstract guidelines

2018 Obstetric Anaesthesia SIG meeting abstract submission guidelines

The Obstetric Anaesthesia SIG meeting organising committee invites prospective authors to submit their abstract (in the field of obstetric anaesthesia) for presentation and display at the SIG meeting from May 5-6, 2018.

Authors are requested to submit their abstract online in electronic format. The online abstract submission system will allow you to type or copy and paste the abstract information into a specific field. You will not be able to upload your word/PDF formatted abstract into the system. It is not possible to include tables or graphs in your abstract.

There will be a prize of $500 AUD for the recipient of the Michael Paech Prize, awarded to the author of the abstract judged to be the best of those submitted in terms of originality, scientific rigor and quality of presentation. The abstract will also be published in the meeting app.

All abstracts will be in electronic poster (ePoster) format and those selected for the Michael Paech Prize will also include an oral presentation.

ePosters will be prominently displayed in the SIG meeting exhibition area. At time of admission you can also opt- in to have your abstract considered for the 2018 ASM. Should you not wish for your abstract to be considered for a ASM Prize or ePoster, please contact the secretariat. Please note if you have opted to submit your abstract for both the Obstetric Anaesthesia SIG and 2018 ASM and your abstract is selected for presentation for the Michael Paech prize session, you will be ineligible for prizes at the ASM.

Important notes

•    Abstract submissions will close at 5pm (AEDT), Sunday January 28, 2018.
•    Notification of acceptance will be sent to the presenter via email in early March 2018..
•    All presenters must register as a paid delegate to the meeting before March 25, 2018. Your abstract will NOT be included in the final program if you fail to register by this date.
•    Your abstract should not exceed 3500 characters including spaces (approximately 600 words) including references. Tables, graphs, diagrams, symbols, scientific characters or internet links are not accepted. A maximum of two (2) references are allowed and are included in the word limit.

Submission guidelines

Number of submissions: Authors may submit more than one paper.
Eligibility: Abstracts will only be considered for the Michael Paech Prize if they have not previously been orally presented or published in a journal. Your abstract remains eligible for submission if it has been displayed at a scientific meeting i.e. as an ePoster. If you have opted to submit your abstract for both the Obstetric Anaesthesia SIG and 2018 ASM and your abstract is selected for presentation for the Michael Paech prize sessions you will be ineligible for prizes at the ASM.

Language: English is the official language of the meeting and should be used in all abstract submissions, publications and presentations.

Acknowledgement of receipt: Upon submission, authors will receive confirmation by email. Please contact the Secretariat or call +61 3 9510 6299 if you do not receive this email.

Review and selection: Abstracts will be reviewed by the SIG Abstract Review Committee. Selection will be based upon relevance to theme; originality and interest; clinical and research content, and state of completeness.

Mode of presentation: All presentations will be in ELECTRONIC POSTER (ePoster) FORMAT and those selected for the prize will also include ORAL presentation. Three abstracts will be selected for oral presentation. ePosters will be prominently displayed in the meeting venue where authors will need to be available to present their ePoster and answer questions about their work. Full details of e-poster and oral presentation format will be supplied after acceptance is confirmed.

Notification of acceptance: Authors will be notified if their abstract has been accepted in early March 2018.
All presenters are required to register and pay the registration fee by March 25, 2018. Failure to do so will result in exclusion from the final program.

Publication: Abstracts will be published on the Virtual ASM website and Obstetric Anaesthesia SIG Meeting app. Abstracts may be published in the ‘Pain Medicine Journal’ or Anaesthesia and Intensive Care journal (AIC) (if this was selected at the time of submission, and if the abstract is relevant). Authors will be required to sign copyright transfers to ANZCA during the online submission process, and clarify ethics approval.

Abstract format

Word limit: Excluding title, authors (full given first name and family name) and institution, the abstract must not exceed 3500 characters and spaces (approximately 600 words). In MS Word, this count can be determined from the 'tools menu'. Any references must be included in this allowance. Text in excess of these limits will NOT be visible to the reviewers, or in the published abstract.

Abstract title: The abstract title must be in sentence case [initial Capital followed by lower case], e.g. The online abstract submission. The title should be brief and descriptive.

Author information: Author and co-author names (full given first name and family name), affiliations, cities and countries.

Content: Each abstract must contain sufficient details for evaluation. Make the abstract as informative as possible. Clearly indicate the aims and the conclusions supported by the data. Results stated in the abstracts must be complete (though concise) and final. It is unsatisfactory to use statements such as ‘data will be presented’ or ‘results will be discussed’. Organise the body of the abstract as follows: (a) introduction, (b) methods, (c) results, (d) conclusions, and (e) a maximum of two references. Use standard abbreviations and generic drug names. Place non-standard abbreviations or acronyms in parentheses after first use. Do not identify author(s) or institution(s) in the text. Abstracts are to be text only.

Please do not type in your abstract within the submission page. Being internet based, each page on the submission site only remains open for 15 minutes before automatically closing. Type your submission on a text document (eg. MS Word) and copy and paste it into the abstract text field.

Important note:
The submitting author of an abstract will ALWAYS receive email confirmation of receipt of the abstract into the submission site. If you do not receive an email confirmation within 24 hours it may mean the abstract has not been received. In this circumstance, please email the Secretariat to determine why an email confirmation has not been received.

Copyright © Australian and New Zealand College of Anaesthetists.