Download PDF( 133 kB)

(Document effective from the beginning of the 2004 Hospital Employment Year)

Supervisors of Training are the College's representatives on training in anaesthesia in its approved hospitals. They have an important role and must have a broad understanding and experience in College activities. They provide liaison between Registered Vocational Trainees and Hospital authorities regarding matters related to training as well as with Regional Education Officers and the central administration of the College.

1.   APPOINTMENT AND TENURE

1.1   The Supervisor of Training in Anaesthesia shall be nominated by the Director of the relevant Department of Anaesthesia. The appointment shall be ratified by the College Council after receiving support from the relevant Regional/National Committee.

1.2   The Supervisor shall not be the Director of the Department or administratively responsible for its functioning unless the circumstances are exceptional.

1.3   The appointee shall hold the Diploma of FANZCA or a comparable qualification acceptable to the College Council and should not be a candidate for any College examination.

1.4   The Department shall be responsible for notifying the Chief Executive Officer of the College of the recommendation for appointment.

1.5   The College Council, at its discretion and after consultation with the relevant Regional Education Officer, may not approve the appointment of the Supervisor recommended by a Hospital. In that case, the Chief Executive Officer shall notify the Hospital and request the recommendation of an alternative Supervisor.

1.6   The appointment of a Supervisor of Training shall be for an initial term of five years with a review by the Regional/National Committee after three years. Supervisors will be eligible for reappointment by the Council after advice from the Regional/National Committee.

1.7   In hospitals with a large number of trainees, the College Council may approve more than one Supervisor of Training.

2.   DUTIES OF SUPERVISORS

2.1   Within the Hospital

2.1.1   To be familiar with the College's Regulations on Training, Examinations and Registration of Trainees.

2.1.2   To provide a list (on Forms R1 and R2) to the Regional Education Officer with:

2.1.2.1   The names of all Registered Vocational Trainees in the Department.

2.1.2.2   The numbers of junior medical staff in the Department who are not Registered Vocational Trainees.

These lists are to be forwarded to the Regional Education Officer within two months of the start of the hospital employment year. Forms R1 and R2 will be provided by the Regional Education Officer.

2.1.3   To notify the Regional Education Officer of any changes to the list referred to in 2.1.2.1 created by trainees joining or leaving the rotational training scheme during the hospital employment year. It is particularly important that the date of such changes is noted to allow independent verification of training by the Assessor.

2.1.4   To notify the Regional Education Officer of any senior staffing or workload changes likely to impact on training programs. To provide information when requested for a Hospital Data Sheet or for a Trainee Workload Survey.

2.1.5   To advise the Regional Education Officer if there are significant changes in their hospital such that it may no longer be suitable for training.

2.1.6   To advise potential and current Registered Vocational Trainees on their training, registration requirements, fee payments and examination preparation.

2.1.7   To be aware of the materials that are available from the College to assist Supervisors of Training in their duties.

2.1.8   To monitor supervision, experience and fair allocation of duties for trainees and to facilitate such changes as may be necessary.

2.1.9   To liaise with the Director of the Department regarding trainee duties, supervision, rest and study time and release for approved courses.

2.1.10   To oversee the Department’s compliance with the College's requirements for In-Training Assessment.

2.1.11   To complete and despatch promptly trainees' training certificates to the College with particular emphasis on the accuracy of the dates of specific training experiences or specialty attachments.

2.2   Outside the Hospital

2.2.1   To establish and maintain liaison with the Regional Education Officer and with other Supervisors of Training.

2.2.2   To participate as a member of the Regional Education Sub-committee.

2.2.3   To attend training courses for Supervisors of Training.

2.2.4   To refer any difficulties regarding training programs or trainees to the Regional Education Officer.

2.2.5   To be aware of appropriate training courses and to see that trainees receive this information.

2.2.6   To maintain a calendar of examination dates, and dates of closure for entries.

3.   RESOURCES

The Supervisor of Training shall be provided by the Department with the resources needed to fulfil his or her responsibilities. In larger Departments this will require a time allocation of approximately one session per week.

Each Supervisor of Training should have:

3.1   Access to private space for meeting with Trainees.

3.2   Access to appropriate secretarial and administrative assistance.

3.3   Access to appropriate information technology.

3.4   Appropriate office equipment, including a secure cabinet to store trainee data.

The College will provide training resources to aid Supervisors of Training in their work. Supervisors of Training should be aware of these College provided resources and training.

This Professional Document should be interpreted with regard to the following Documents:

TE1 Recommendations for Hospitals Seeking College Approval for Vocational Training in Anaesthesia

TE3 Policy on Supervision of Clinical Experience for Vocational Trainees in Anaesthesia

TE4 Policy on Duties of Regional Education Officers in Anaesthesia

TE13 Guidelines for the Provisional Fellowship Program

TE17 Policy on Advisors of Candidates for Anaesthesia Training

COLLEGE PROFESSIONAL DOCUMENTS

College Professional Documents are progressively being coded as follows:

TE Training and Educational

EX Examinations

PS Professional Standards

T Technical

POLICY – defined as ‘a course of action adopted and pursued by the College’. These are matters coming within the authority and control of the College.

RECOMMENDATIONS – defined as ‘advisable courses of action’.

GUIDELINES – defined as ‘a document offering advice’. These may be clinical (in which case they will eventually be evidence-based), or non-clinical.

STATEMENTS – defined as ‘a communication setting out information’.

This document has been prepared having regard to general circumstances, and it is the responsibility of the practitioner to have express regard to the particular circumstances of each case, and the application of this document in each case.

Professional documents are reviewed from time to time, and it is the responsibility of the practitioner to ensure that the practitioner has obtained the current version. Professional documents have been prepared having regard to the information available at the time of their preparation, and the practitioner should therefore have regard to any information, research or material which may have been published or become available subsequently.

Whilst the College endeavours to ensure that professional documents are as current as possible at the time of their preparation, it takes no responsibility for matters arising from changed circumstances or information or material which may have become available subsequently.

Promulgated: 1988

Reviewed: 1992, 1997

Date of current document: June 2003

© This document is copyright and cannot be reproduced in whole or in part without prior permission.

College Website: http://www.anzca.edu.au/