FPM trainee learning portfolio

All FPM trainees should maintain an ongoing learning portfolio of assessments and training records to keep track of their progression through the FPM training program. You can keep the learning portfolio in either hard copy or electronic format.

You will need to log into your online account prior to downloading any Learning Portfolio documents.  

General assessments and training records

In your first 11 weeks of training, you'll need to complete an assessment of how you'd physically assess a patient. We've also created a cover page and summary of cases template to help you structure your portfolio.

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General physical exam assessment form PDF
Learning portfolio cover page (optional) PDF
Summary of cases template (recommended) XLSX
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In-training assessment (ITA)

You must submit an in-training assessment within 10 working days of completing each quarter.

See below the In-Training Assessment (ITA) dates for the 2021 training year:

1/11/2021 - 30/01/2022: Due by 12/02/2022

See below the In-Training Assessment (ITA) dates for the 2022 training year:

31/01/2022 - 1/05/2022: Due by 13/05/2022
2/05/2022 - 31/07/2022: Due by 12/08/2022
1/08/2022 - 30/10/2022: Due by 11/11/2022
31/10/2022 - 29/01/2023: Due by 10/02/2023

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In-training assessment PDF
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ITA due dates

In-training assessment (ITA) due dates for Australian trainees


ITA period

Submit by:

Quarter 1

3 February 2020 - 3 May 2020

15 May 2020

Quarter 2

4 May 2020 - 2 August 2020

14 August 2020

Quarter 3

3 August 2020 - 1 November 2020

13 November 2020

Quarter 4

2 November 2020 - 31 January 2021

12 February 2021


ITA due dates for New Zealand trainees


ITA period

Submit by:

Quarter 1

9 December 2019 - 8 March 2020

20 March 2020

Quarter 2

9 March 2020 - 7 June 2020

19 June 2020

Quarter 3

8 June 2020 - 6 September 2020

18 September 2020

Quarter 4

7 September 2020 - 6 December 2020

18 December 2020


Workplace-based progressive feedback

Please include at least three workplace-based progressive feedback forms within each ITA. Choose from the following: 

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Case-based discussion PDF
Clinical skills PDF
Management plan PDF
Professional presentation PDF
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Multi-source feedback 

You must complete one multi-source feedback activity per training stage, ideally completed near the end of the stage, and then submit your SoT summary form to us.

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Multi-source feedback form PDF
Multi-source feedback instruction sheet PDF
SoT summary form (please submit to us) PDF
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Clinical case study

You must successfully complete one clinical case study before you finish the practice development stage. We recommend you start this activity early in the training program, because it involves in-depth assessment of a patient and applying evidence-based medicine to manage the patient. You must submit the 2500-5000 word clinical case study to us as a Word document with the clinical case study cover sheet. 

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Clinical case study cover sheet PDF
Clinical case study marking criteria PDF
Trainee guidance - preparation of the clinical case study PDF
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Training stage reviews

At the end of your core training stage and practice development stage, you must complete and submit a training stage review.

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Core training stage review PDF
Practice development stage review PDF
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Practice development stage proposal

At least eight weeks before you plan to start the practice development stage (PDS), please submit a PDS proposal. The proposal must be approved by our Director of Professional Affairs FPM Education before you can start your practice development stage. 

If you're considering having a clinical research project accredited towards your practice development stage, please read the research guidance in the training handbook carefully. Your research project needs to be directly related to clinical pain medicine. 

You'll need to submit your letter of offer, position description and a weekly session plan for each placement, along with the forms below:

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Placement supervisor agreement PDF
PDS proposal - Training site description PDF
Practice development stage proposal PDF
Practice development stage proposal (placement details) PDF
Practice development stage supervisor agreement PDF
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PDS research guidance
  • 310 kb

Other supporting documents

We suggest that you keep other documents to support training achievements such as course certificates and evidence of continuing professional development in your learning portfolio.

Trainees who commenced training prior to 2015

Trainees who commenced pain medicine training prior to 2015 must undertake their prospectively approved structured training period in a faculty-accredited pain management unit. The pre-2015 training program requirements are outlined in by-law 18.

Last updated 09:47 31.03.2022