MyPortfolio (formerly ELEVATE)

Get ready for the launch of MyPortfolio!

We're excited to share an important milestone in our ongoing commitment to modernising and enhancing the quality of ANZCA’s training programs.

As part of our focus on delivering a consistent, contemporary, and high-quality learning experience for trainees, supervisors, fellows, and specialist international medical graduates (SIMGs), we’re replacing the Training Portfolio System (TPS) with a new cloud-based platform — MyPortfolio. MyPortfolio was developed under Project Elevate.

MyPortfolio is anticipated to go live in early December 2025.

 See what the ANZCA Trainee Committee have to say about the new platform.

What's happening now

To support the transition, we’ve commenced supervisor of training (SOT) training sessions across regions. These sessions will continue through October, November, and into early December, ensuring everyone is well prepared.

In early December, we’ll host a series of drop-in support sessions for trainees, supervisors, and fellows. These sessions will provide opportunities to:

Ask questions about MyPortfolio
Receive refresher or follow-up training
Get hands-on support with the new platform

A growing suite of MyPortfolio tutorial videos is also available via Learn@ANZCA → Anaesthesia MyPortfolio tutorial videos. Additional resources will be added over the coming months.

The functionality in MyPortfolio is going to improve overall task visibility as an SOT in a much more straightforward way. It's a nice easy overview instead of searching for pieces of information.

Dr Tarin Ward

Supervisor of training

Overview and demonstration

We're committed to modernising and investing in the future quality of our training programs. With our focus on modernising our training platforms to offer trainees, supervisors, members, and specialist international medical graduates (SIMGs) a consistent world-class educational experience, we're excited to announce that we're replacing the Training Portfolio System (TPS) with a contemporary cloud-based training solution for the Anaesthesia Training Program called MyPortfolio.

This video is for demonstration purposes only.

Questions about MyPortfolio

Although our legacy TPS, developed over 12 years ago, has served us well, it has become outdated and limits growth and innovation. The system lacks scalability and flexibility, making it difficult to implement major enhancements or support new programs in a timely manner. As such, it no longer meets ANZCA’s evolving needs.

MyPortfolio

Following a comprehensive and collaborative naming process, with the goal of identifying a name that is modern, meaningful, and scalable

Key priorities in the naming process included:

Simplicity: A name that is short, easy to pronounce, and easy to write
Clarity: Instantly understandable, particularly in digital environments
Familiarity: Aligned with existing platforms such as MyANZCA, reinforcing a cohesive and intuitive user experience

After evaluating current offerings and exploring branding opportunities, MyPortfolio was identified as the ideal complement to ANZCA’s digital ecosystem.

MyPortfolio is focused on presenting improved user experience, and clear presentation of training information that's easy to understand and interpret.

There are many benefits coming with the new system. Some of them will be more noticeable than others.

The look and feel of the system have been updated to a modern standard in line with the ANZCA website.
Workflows are being improved to make the system easier to use.
The whole system has been designed with mobile devices in mind.

The first phase of development (which focuses on the ANZCA Training Program) is scheduled to go live in November 2025.

Updates to the ANZCA Training Handbook will be made alongside instructional videos to reflect how to use the MyPortfolio.

We value any feedback you may have to improve your training experience. You can contact the Project Elevate team at [email protected].

While phase 1 of the project focuses on the ANZCA Training Program, there is every intention to extend the new platform to support the college's other training programs and offerings. The onboarding of the other programs and offerings will be prioritised as they are approved by council.

All your training data, including any saved but unsubmitted forms, will be transferred to MyPortfolio for you to ensure a smooth and seamless transition.

We’ll notify you in advance if there’s a need to pause submissions to TPS to prevent any data loss. To minimise disruption, data transfers will be scheduled during periods of low activity wherever possible.

All PFTs will be transitioned to MyPortfolio. We encourage PFTs who are about to finish training to finalise outstanding tasks before MyPortfolio is launched.

Trainees can retrospectively add cases in the new MyPortfolio system after the transition. While it's encouraged to keep TPS up to date before the transition, it’s not mandatory for adding past cases.

We strongly recommend downloading a summary report from TPS before the change to MyPortfolio as the report won’t be available in MyPortfolio immediately after launch

While your data will be migrated to the new system, having a personal copy of your training summary allows you to cross-check your training records. We recommend downloading the report before 22 November.

There is nothing in particular you need to do to prepare, however we encourage you to download your Trainee Summary Report and cases and procedures report by 22 November.

The ANZCA MyPortfolio tutorial resources are available on LEARN@ANZCA, you can search for it in the course catalogue and these resources are available to all.

Data in the TPS will be migrated to MyPortfolio prior to launch. College staff will still be able to access the TPS and retrieve data internally as needed.

While we will have rigorous testing of migrated data, we understand that sometimes things get missed.

If we confirm that was missed, we will fix the issue. If it’s time critical, for example you are about to become a fellow or progress to the next core unit, we will ensure there is a quick workaround solution (i.e. manually applying credits on a case-by-case basis). We also have a team of developers on standby ready to fix the root cause of any problems that pop up after the launch of MyPortfolio.

We suggest you download the “Trainee summary report” that’s currently available in TPS. You can find it by loggoing into TPS, refer to the bottom left of the navigation bar for the “Reports” page. On that page you’ll see two tiles you can click to download reports. There are two reports - one for your cases and procedures extract and the other for the trainee summary report.

You really don’t need to but we are suggesting it for two reasons:

1. Once MyPortfolio goes live you won’t be able to log into TPS anymore. So having the summary report on hand might give you a bit more peace of mind when looking through your records in MyPortfolio that everything has been migrated across correctly.

2. We’re suggesting that everyone has a look through their TPS records and checks that everything they expect to be completed, is completed in TPS before the migration to MyPortfolio. Having a quick look through the trainee summary report is a good way to do that.

We have a few different priorities to balance when looking for a time to release something as big as MyPortfolio.

1. We know exams are a stressful period. So we wanted to avoid releasing something like MyPortfolio during an exam. Early December gives us the biggest gap in the year between one exam finishing and another starting.

2. In the new year (January and February) there is a lot of changes happening. That’s when the bulk of the new trainees start and most PF trainees are finishing training. There’s also a lot of people changing placements which generates a lot of feedback and planning CPRs. We would rather have MyPortfolio up and running before then so that we have a chance to find and fix and issues that pop up post release before we get into the peak period of system usage in the new year.

Yes, you will be able to sign off everything in MyPortfolio from day one when it’s released. All the types of assessments that are in TPS have been created in MyPortfolio. And the signoff process is largely unchanged between TPS and MyPortfolio. And with the introduction of the supervisor task list, it should be easier to find assessments that are ready for you to completed in MyPortfolio.

You can now delete SRAs or recall (return) the assessment to the trainee if the activity has been assigned to you and needs further detail added

MyPortfolio navigation

Yes, MyPortfolio features notifications to ensure users are informed of relevant updates and tasks. Additionally, a task list/to-do list functionality is available to support efficient task management.

Automated email reminders are sent immediately upon task creation. This assists in streamlining the process and enhancing overall usability.

“List Tasks” is a new feature designed to enhance task visibility and streamline user workflows. It offers several improvements:

Direct Access: Takes users straight to the actionable step, reducing clicks and confusion.

Role-Based Dashboard: Serves as a central hub for various user roles (e.g., WBA, SSR, SSU Supervisor), showing relevant tasks in one place.

Simplified Navigation: Makes it easier to manage tasks by clearly listing what needs to be done, helping reduce workload and improve efficiency.

The “My Training Tasks” page displays all active tasks that are currently awaiting action from the trainee. Key features include:

Direct Access: Trainees can view, access, and complete tasks directly from the list.

Task Progression: Once a task is completed, it disappears from the trainee’s list—but the overall activity may continue with another user (e.g., an assessor).

Task Variety: The list includes a range of activities beyond WBAs, such as reviews, courses, and assessments.

Reminders: A task count is shown on the dashboard, and email notifications are sent when tasks are assigned and as reminders if they remain incomplete.

Due Dates: Currently, due dates are not shown in the task list, and there is no option to set them.

Not yet. Reminders to supervisors are part of upcoming development work but are not currently included in the “List Tasks” feature.

Yes, existing notifications have been reviewed and refined before being rebuilt within My Portfolio to ensure relevance and improved functionality. MyPortfolio also includes personalised alerts such as fee reminders shown to relevant users.

Yes. Trainees can use the recall feature to change their assigned supervisor for a WBA or MSF, provided the assessor has not yet started the task (i.e., no work has been saved).

Rotations and placements

My Portfolio introduces several enhancements, including support for ongoing placements without end dates, improved validation for overlapping placements, and more flexible editing options. CPR notifications are now decoupled from placement duration.

Yes. Placements without an end date are considered ongoing. However, users cannot create new placements until an end date is added to the current one.

It is treated as ongoing, and the system prevents creation of additional placements until an end date is added.

The system will trigger a validation error, prompting users to adjust dates or edit/delete conflicting records.

All placements must start on a Monday.

Contact the ANZCA training team via [email protected] who will be able to edit or delete incorrect placements.

Gaps are flagged as “unallocated time,” prompting users to adjust dates for continuous coverage.

Yes. Placements can be edited even after time has been recorded.

No. Rotation details can be entered during placement creation.

Overseas placements are entered as external placements and can only be created by the ANZCA training team via [email protected].

MSF

Trainees should seek feedback from specialist anaesthetists and other team members (for example, provisional fellows, surgical registrars and specialists, senior recovery, pain and intensive care unit nursing staff and anaesthesia assistants) who they have worked with. The SOT can make recommendations on individuals or the role of the individuals who the trainee should seek feedback from. The form includes a list of roles that can be selected.

Trainees should seek feedback from specialist anaesthetists and other team members (for example, Yes, when trainee fills in the MSF form an invitation will automatically be sent to those nominated to provide feedback. There is also an option for a trainee to send a reminder.

No, SOTs are currently unable to initiate an MSF request on behalf of a trainee.

The ANZCA trainig team can reverse an MSF at any stage up until the supervisor begins the summarisation process. This means that as long as the supervisor has not yet selected which feedback to include in the summary, the MSF can still be reversed. During this time, the trainee can continue to request and receive additional feedback. Please contact the training team via [email protected]

Yes, any responses already received for an in-progress MsF will be carried over to MyPortfolio.

No, SOTs will not be able to see the list of users that the trainee has sent out a feedback request. We note the feedback suggesting this as a future enhancement.